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1. How to record change of mailing address

All the communication from companies to its shareholders will be made at their registered mailing addresses. In case of change in the address of Members holding securities in dematerialized form, they may provide their new address along with proof of the same to their respective Depository Participants (DPs). In case of Members holding securities in physical form, they may provide their new address along with proof of the same either to the company or its Registrars & Share Transfer Agents

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2. How to dematerialize shares and other securities

Trading of securities has been made compulsory in dematerialized form under Rolling Settlement with effect from 2nd January 2002 and available for trading under both depository systems in India i.e., NSDL and CDSL. Investors who wish to exercise the option of dematerialisation of their shares are required to open an account with a Depository Participant and then submit Dematerialisation Request Form (DRF) duly filled in along with original share certificates. DPs shall comply with the required formalities and then send the original share certificates either to the company or its share transfer agents for confirmation of dematerialisation.

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3. How to obtain duplicate share certificate

In case, if the original share certificate(s) have been lost / misplaced duplicate share certificate(s) can be obtained by submitting the following documents:
1. Copy of First Information Report (FIR) issued by the Police Department

2. An Undertaking in the form of an affidavit in the specified format, executed on a non-judicial stamp paper of Rs.20/- duly notarized.

3. An Indemnity bond in the specified format executed on a non-judicial stamp paper of Rs.100/- duly notarized.

4. Proof of Identity (Copy of Passport / Voters ID / PAN Card / Driving License / any other valid Photo Identity proof),

5. Residence Proof (Copy of Passport / Voters ID / Driving License / Telephone Bill / Ration Card / Electricity bill / Other valid proof).
On receipt of above said documents, Company shall arrange to intimate Stock Exchanges and then take steps to issue duplicate share certificate(s).

In case shares are not transferred by shareholder he has to submit third party indemnity.
        
  3rd Party Indemnity Bond Indeminity Bond and Affadavit Format

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4. How to obtain duplicate dividend / interest warrant(s)

In case, if the original dividend / interest warrant(s) has been lost / misplaced, duplicate warrant(s) can be obtained by submitting the following documents:
 >>An Undertaking in the form of an affidavit in the specified format, executed on a non-judicial stamp paper of Rs.20/- duly notarized.

 Bank Account particulars

 >>Proof of Identity (Copy of Passport / Voters ID / PAN Card / Driving License / any other valid Photo  Identity proof), Residence Proof (Copy of Passport / Voters ID / Driving License / Telephone Bill / Ration Card / Electricity bill / Other valid proof).

On receipt of above said documents, Company shall arrange to inform its Bankers and issue duplicate warrant(s).                                                                                            

                                                                                                                       Indemnity Form

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5. How to transmit shares / securities of the deceased by a legal heir

In case of death of the original shareholder holding shares in dematerialized form, procedure stipulated by the respective depository participants (DPs) shall be followed.
In case of death of the original shareholder holding shares in physical form, legal heirs can inherit / transmit the shares by submitting the following documents:
1. Original Share Certificate(s)

2. Share Transfer Deed duly executed by all the transferees (except the transferor)

3. Attested Copy of the Death Certificate

4. Attested copy of the Legal Heir Certificate / Succession Certificate

5. Proof of Identity of the proposed First named Transferee (Copy of Passport / Voters ID / PAN Card / Driving License / any other valid Photo Identity proof)

6. Proof of Residence of the proposed First named Transferee (Copy of Passport / Voters ID / Driving License / Telephone Bill / Ration Card / Electricity bill / Other valid proof)

7. An affidavit in a general format duly executed by all the proposed transferees and confirming that there are no other legal heirs.

On receipt of the above documents, company shall organize to comply the formalities and arrange for transmission of shares to legal heirs.

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6. How to record Nomination

In accordance with the provisions of Section 109A of the Companies Act, 1956 shareholders holding shares in physical form and desirous of making nomination in respect of their shareholding in the company are advised to submit their request in Form 2B duly signed by all the shareholders to the Company or its share transfer agents.

Nomination in respect of shares held in electronic form is also available with Depository Participant (DP) as per the Bye Laws and Business Rules applicable to NSDL and CDSL. Shareholders desirous of making nomination may contact their respective DPs.

                                                                                                              Nomination Form-2B

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7. How to get dividends / interests electronically credited to bank account

Members holding shares in physical form may provide details of their bank account to the company / share transfer agents to enable them for sending dividend / interest through Electronic Clearance Service (ECS). Members holding shares in dematerialized form may provide the same to their respective depository participants.

                                                                                                               ECS Mandate Format

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