As per SEBI circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023, the shareholders who are having shares in physical mode are required to submit the following documents either to Issuer Company or its Share Transfer Agent along with KYC Form. Click here for KYC Form.

a.  Copy of self attested PAN Card of all the Holders.
b.  Original Cancelled cheque leaf of first holder and Bank Passbook/Bank Statement duly attested by Bank in case the name of the first holder is not available on the cheque leaf.

Securities holders who are unable to provide PAN and Bank account details, securities available in their name as per the records of RTA does not belongs to them and it shall be subject to enhanced due diligence by issuer company/RTA.

A Securities holder who fails to update their bank details with STA, they won’t get dividend / interest through National Electronic Clearance Service (NECS).

As per Circular no. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/xx dated May 18, 2022 on simplification of procedure and standardization of formats of documents for transmission of securities, Submit the documents as per Annexure A.

Click here for Annexure A
Click here for Annexure C
Click here for Annexure D
Click here for Annexure E
Click here for Annexure F

1.  Copy of death certificate duly attested by a Notary Public or by a Gazetted Officer.
2.  Self attested copy of PAN card of Joint shareholder(s).
3.  A Request letter duly signed by Joint Shareholder(s).
4.  Original Share Certificate(s).Click here for Form ISR-4.

Any shareholder who is desirous of changing/updating his/her name in the share certificates possessed by him/her will have to make application to the company/RTA along with following documents:

1.  Request letter mentioning the reason for the name change
2.  Attested copies of marriage certificate or Gazette notification
3.  Self attested copy of PAN card
4.  Self attested copy of address proof. (E.g. Aadhar card/voter id/driving license/bank statement etc.)
5.  Original share certificate(s).

The shareholder(s) has to make a written application along with the original share certificate(s) for consolidation / sub-division as the case may be and new certificate(s) in lieu of the original one(s) will be issued. For the convenience of payment of dividend, transfer etc., it is desirable that the shares held in different folios in the same names may be consolidated into one folio.

Dematerialisation means conversion of physical shares into Electronic Form, the shareholders needs to have demat account with Depository Participants (DPs) who have connectivity with either of Depositories viz., National Securities Depository Limited (NSDL) or Central Depository Services Limited (CDSL). The Shareholders will have to lodge the securities of the Issuer Company along with Demat Request Form (DRF) duly filled in and signed for the purpose of dematerialisation to the concern DPs. DPs shall comply with the required formalities and then send the original share certificates along with DRF to the company’s Share Transfer Agent for confirmation of dematerialisation. Your DP will update your account after each transaction, and would periodically furnish you with a statement of holding.

Rematerialisation means conversion of shares from electronic form to physical form. This process will facilitate the shareholders to get shares in physical form. For this purpose the shareholder have to approach the DP and submit the Remat Request Form (RRF) duly filled in and signed to the concern DPs where they have demat account, and then DP will forward RRF along with Client Master List (CML) to the Company’s Share Transfer Agent (STA). Upon getting the Remat Request Form, if the same is in order the RRF will confirmed electronically for the requested quantity of shares. STA will issue and dispatch the physical share certificate to the respective Shareholder in consultation with the Issuer Company.

In case, if the original share certificate(s) have been lost / misplaced duplicate share certificate(s) can be obtained by submitting the following documents:

a.  Copy of First Information Report (FIR) issued by the Police Department or At least Police complaint acknowledgement.
b.  An Affidavit in the specified format, executed on appropriate non-judicial stamp paper duly notarized.
c.  An Indemnity bond in the specified format executed on appropriate non-judicial stamp paper.
d.  Proof of Photo Identity (self attested copy of any one Passport/Voter ID/PAN Card/Driving License).
e.  Residence Proof (Copy of any one Telephone Bill / Ration Card / Electricity bill / Aadhar Card)
f.  Advertisement charges payable to company as per the company’s procedure
g.  Additional documents if any required as per company’s procedure.

Click here for Form A-Affidavit
Click here for Form B-Indemnity
Click here for Form ISR-4.

On receipt of above said documents, Company shall arrange to intimate Stock Exchanges and then take steps to issue duplicate share certificate(s).

In case the original dividend / interest warrant(s) has been lost / misplaced, duplicate warrant(s) can be obtained by submitting the following documents before expiry of valid date:  

a.  An Affidavit in the specified format, executed on a non-judicial stamp paper duly notarized.Click here duplicate dividend Indemnity Bond.
b.  Bank Account particulars (either original cancelled cheque or Bank passbook with IFSC
c.  Proof of Identity (Copy of Passport / Voters ID / PAN Card / Driving License / any other valid Photo Identity proof), Residence Proof (Copy of Telephone Bill / Ration Card / Electricity bill / Aadhar card).

On receipt of above said documents, Company shall arrange to inform its Bankers and issue duplicate warrant(s).

Pursuant to section 72 of the Companies Act, 2013 and rule 19(1) of the Companies (Share Capital and Debentures) Rules 2014, shareholder(s) who holds shares in physical form desirous to submit the Nominee Form SH-13 along with nominee self attested copy of PAN and Aadhar cards either to Company or its Share Transfer Agent for registration. Click here for Form Sh-13.
Click here for Form ISR-3.

Pursuant to sub-section (3) of section 72 of the Companies Act, 2013 and rule 19(9) of the Companies (Share Capital and Debentures) Rules 2014, nominee name can be canceled or changed by submitting Form No. SH-14 along with new nominee self attested copy of PAN and Aadhar cards either to company or it’s Share Transfer Agent. Click here for Form Sh-14.

As per SEBI circular No.SEBI/HO/MIRSD/ODS3/CIR/P/2018/139 dated 06.11.2018, SEBI Press dated 27.03.2019 and SEBI/HO/MIRSD/RTAMB/CIR/P/2020/166 dated September 07, 2020 request for effecting transfer of shares in physical form shall not be processed from 1st April 2019 and fixed March 31, 2021 as the cut-off date for re-lodgment of transfer requests and has stipulated that such transferred shares shall be issued only in demat mode.

All the communication from companies to its shareholders will be made at their registered mailing addresses. In case of change in the address of Members holding securities in dematerialized form, they may provide their new address along with address proof of the same to their respective Depository Participants (DPs).

In case of Members holding securities in physical form, they may provide their new address along with proof of the same either to the company or its Registrars and Share Transfer Agent. Click here Requisition Form.

Pursuant to Section 124(6) of the Companies Act, 2013 read with Investor Education and Protection Fund Authority (Accounting, Audit, Transfer & Refund) Rules 2016 as amended (IEPF Rules), the company is required to transfer the shares in respect of which dividend remains unpaid or unclaimed for a period of seven consecutive years or more to the Investor Education and Protection Fund (IEPF) Authority which have come into force from September 7, 2016.

Shareholder have to claim the shares/all unclaimed dividend from IEPF Authority by making an Application in Form IEPF-5 online and forward the physical copy (print out) of the same duly signed as per registered specimen signature along with following documents to Nodal Officer (IEPF) of the company at its registered office in an envelope marked "Claim for refund from IEPF Authority".

We furnish below required documents and procedure to claim the amount/shares transferred to IEPF:-

1. Download the form IEPF-5 from the website of IEPF (http://www.iepf.gov.in), fill the form and save it on your computer. Before filling & saving the claim form IEPF-5 read the instructions provided on the website/instruction kit.

2. After filling the form save it on your computer and submit the duly filled form IEPF-5 by following the instructions given in the upload link on the website. On successful uploading an acknowledgement will be granted indicating the SRN. Please note the SRN for future tracking of the form.

3. Take a print out of the duly filled IEPF-5 and the acknowledgement (SRN) issued after uploading the form.

4. Submit (a) Self-attested copy of IEPF-5 form duly signed by all the shareholders (b) Self attested copy of MCA acknowledgement (SRN) (c) Indemnity bond in original to be signed by all the shareholders as per format duly typed on non-judicial stamp paper and duly filled the details of shares & total dividend amount (d) Advanced stamp receipt signed by all the shareholders across the revenue stamp and duly filled the details of shares & total dividend amount (e) Original share certificates or self certified copy of demat account transaction statement in case demat shareholder (f) Self attested copies of Aadhar card & PAN Card (g) Original cancelled cheque leaf and Certified copy of Bank Pass Book or Statement in case of name is not printed on the cheque leaf (h) Self certified copy of Passport/OCI and PIO card in case of NRI shareholders (i) Self attested copy of Demat account client master list to the Nodal officer of the company.

Claim forms completed in all aspects will be verified by the concerned company and on the basis of company's verification report; refund will be released by the IEPF Authority in favor of claimants' Aadhaar linked bank account through electronic transfer.

For further any clarification or more information shareholder may contact or write or email either to company or to us. We will happy to assist shareholders. Click here for IEPF-5 formats (10).